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Privacy Policy

1. Who is responsible for your data?

The data controller is LAB104.org, located at 14727 Barclay Ave Flushing, NY, 11355. For questions about data handling, contact us at info@lab104.org.

2. What data is collected?

Upon submission, we collect:
– Personal data (e.g. names, email addresses, phone numbers)
– Project and technical documents
– Budgetary or financial information (if provided)

3. Purpose of collection

Submitted data is used exclusively for:
– Evaluating your proposal’s eligibility and suitability under the LAB 104 project.
– Organising and managing the assessment and selection process
– Communicating with you during and after the evaluation
– Complying with applicable administrative, legal, and LAB 104 contractual requirements

4. Sharing with LAB 104 and authorised evaluators

Submitted data will be shared with:
– LAB104.org, if the evaluation or funding involves LAB 104 oversight
– External evaluators and subject-matter experts under strict confidentiality and non-disclosure obligations
All parties are required to use your data solely for evaluation, compliance, and related contractual purposes, in accordance with LAB104’s procurement and data protection rules.

5. Legal basis for processing

Your data is processed based on:
– Your explicit consent (by submission and ticking the confirmation box)
– Legitimate interest in executing and managing the LAB 104-affiliated funding process
– Compliance with legal or contractual obligations under LAB 104 or national implementation rules

6. Retention period

Data is retained for the duration of the evaluation process and for as long as necessary to meet LAB 104 audit, reporting, and contractual archiving requirements.

7. Rights and dispute handling

You have rights under the GDPR, including:
– Access to your data
– Correction of inaccuracies
– Withdrawal of consent (note: this may invalidate your submission)
– Deletion of data where permitted
– Complaint to the Dutch Data Protection Authority

8. Updates to this notice

We may revise this privacy notice if required to align with LAB 104 regulations or legal obligations. The latest version will always be available on this page.

9. Data Security and Protection Measures

We take appropriate technical and organisational measures to protect your personal data from unauthorised access, loss, misuse, alteration, or disclosure. These measures include:

  • Secure Hosting: Our website is hosted on secure servers located within the EU, maintained with regular security updates.

  • Encrypted Connections: All data transmitted through our website is protected using HTTPS/SSL encryption.

  • Access Control: Only authorised personnel have access to systems containing personal data, and access is granted only when necessary.

  • Password Protection: Password policies are enforced for administrator accounts.

  • Regular Updates: Systems and software are regularly updated to address potential security vulnerabilities.

  • Backups: Data is backed up regularly and stored securely to enable recovery in the event of loss.

We regularly review and update these measures to ensure they remain appropriate to the nature of the data we process and the risks involved.

10. Use of Google Analytics

Like most interactive web sites LAB 104.org website uses cookies to enable us to retrieve user details for each visit. Cookies are used in some areas of our site to enable the functionality of this area and ease of use for those people visiting.

In order to better match our website to the needs of our visitors (where are you looking for, which pages are well-visited and which ones do not etc.) we use Google Analytics. We hereby process personal information from our visitors with cookies. To ensure that your privacy is protected, we have taken the 4 steps (measures) required by our Personal Data Protection Act (Wbp):

  • We have concluded an editorial agreement with Google

  • We have chosen to mask the last location of the IP address

  • We turned off ‘share data’

  • We do not use other Google services in conjunction with the Google Analytics cookies

If you have questions, please send us an email at info@lab104.org

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